Program Coordinator

PROGRAM COORDINATOR Position Title: Program Coordinator Employer: Northern California PGA Foundation Primary Program: PGA HOPE Northern California Reports To: Foundation Director Position Type: Full-Time, Hourly, Non-Exempt, Overtime Eligible Position Location: 411 Davis St., Suite 103, Vacaville, CA 95688 Anticipated Start Date: January 18, 2027 Resume Deadline: November 20, 2026 Pay Range: $25.00 to $30.00 per hour

ABOUT THE NORTHERN CALIFORNIA PGA FOUNDATION

The Northern California PGA Foundation is the charitable arm of the Northern California Section PGA and works to positively impact lives through the game of golf.

The Foundation supports programs focused on military veterans, youth, scholarships, community initiatives, and other charitable efforts throughout Northern California. A cornerstone of the Foundation's work is PGA HOPE Northern California.

PGA HOPE, or Helping Our Patriots Everywhere, provides free golf programming to veterans and active-duty military members. PGA HOPE uses golf as a vehicle to improve physical, mental, social, and emotional well-being while creating a welcoming community for veterans.

Since 2015, PGA HOPE Northern California has served thousands of veterans through introductory golf programs led by PGA Professionals trained in adaptive golf instruction. The Foundation continues to expand PGA HOPE programming throughout Northern California to reach more veterans and provide additional opportunities for connection, community, and personal growth.

In addition to PGA HOPE, the Foundation hosts fundraising events, manages grants and scholarships, develops community partnerships, and works closely with PGA Members, donors, volunteers, veterans, and other community stakeholders to expand access to the game of golf.

KEY ATTRIBUTES Strong "can do" attitude and willingness to take initiativePassion for serving others and supporting community-based programmingEmpathetic, personable, and comfortable working with veterans and diverse populationsExcellent organizational and time-management skillsStrong attention to detailAbility to manage multiple projects, programs, and deadlines simultaneouslyProfessional and confident communicatorAbility to handle challenging situations with professionalism and sound judgmentCollaborative team player who is also capable of working independentlyFlexible and willing to learn new technology, systems, and processesPositive and energetic approach to workWillingness to work evenings, weekends, and occasional holidays when programming or events require it

JOB DESCRIPTION50% | PGA HOPE PROGRAM COORDINATION

The Program Coordinator will assist with the planning, coordination, and execution of PGA HOPE Northern California programs throughout the region.

Duties include, but are not limited to:

Assist with the coordination and administration of PGA HOPE Northern California programsServe as a primary staff contact for PGA Professionals, veterans, volunteers, golf facilities, and program partnersCoordinate program schedules, registration, communications, supplies, equipment, and other logisticsAssist with participant communications before, during, and after PGA HOPE programsSupport PGA Professionals with program materials, resources, and logistical needsAttend and provide on-site support at PGA HOPE programs and special eventsAssist with veteran registration, attendance tracking, graduation, and program completionHelp coordinate PGA HOPE graduation ceremonies and veteran-focused initiativesMaintain accurate program records and participant informationAssist with program evaluations and data collectionHelp identify opportunities to expand PGA HOPE programming and reach additional veterans throughout Northern CaliforniaHelp maintain strong relationships with PGA Professionals and facilities hosting PGA HOPE programming

30% | POST-PROGRAM OVERSIGHT AND INITIATIVES

A significant portion of this position will focus on ensuring the impact of PGA HOPE continues beyond the conclusion of each program.

Duties include, but are not limited to:

Coordinate post-program participant communications and engagementAssist with veteran follow-up and continued engagement opportunitiesMaintain accurate records of program participation, outcomes, and veteran engagementAssist with surveys, evaluations, and collection of program impact dataTrack program outcomes and prepare information for internal and external reportingAssist with grant reporting and documentation related to PGA HOPEHelp identify opportunities for veterans to remain connected with PGA HOPE and the FoundationSupport veteran-focused events, clinics, gatherings, and other post-program initiativesAssist with development and implementation of new PGA HOPE initiativesHelp identify opportunities to improve the participant and PGA Professional experienceAssist with communications to PGA HOPE alumni and the broader veteran communitySupport special projects designed to expand the reach and long-term impact of PGA HOPEAssist with Foundation grants, scholarships, and other program initiatives as needed

20% | FUNDRAISING AND EVENT COORDINATION

The Program Coordinator will assist with Foundation fundraising events and other special events throughout the year.

Duties include, but are not limited to:

Assist with planning and execution of Northern California PGA Foundation fundraising eventsCoordinate event logistics, timelines, materials, supplies, registration, and other event needsAssist with volunteer recruitment, communication, and coordinationProvide on-site support at Foundation eventsAssist with registration, guest services, sponsor needs, and event-day operationsSupport donor and sponsor communicationsAssist with event setup and breakdownCoordinate event materials, signage, equipment, and suppliesAssist with post-event follow-up and reportingSupport other Foundation fundraising campaigns, initiatives, and special eventsAssist with PGA HOPE integration and veteran engagement at Foundation fundraising events when applicable

ADMINISTRATION AND COMMUNICATIONS Maintain accurate databases, spreadsheets, calendars, and program recordsAssist with Foundation communications, newsletters, emails, social media, and digital contentAssist with creating program materials, presentations, flyers, and other communications using Canva and other platformsHelp maintain Foundation program calendars and project timelinesAssist with purchasing, inventory, shipping, and distribution of program materialsAssist with general Foundation administrative responsibilitiesPerform other duties as assigned by the Foundation Director

RELATIONSHIPS AND COMMUNITY ENGAGEMENT Develop strong relationships with PGA Members and Associates throughout the Northern California SectionBuild positive relationships with veterans, volunteers, donors, sponsors, golf facilities, and community organizationsRepresent the Northern California PGA Foundation professionally at programs, meetings, events, and community functionsSupport the Foundation's mission and serve as an ambassador for PGA HOPE Northern CaliforniaHelp create a welcoming and positive experience for veterans, PGA Professionals, volunteers, donors, and community partnersIdentify opportunities to strengthen relationships and expand the Foundation's community impact

JOB REQUIREMENTS Undergraduate degree preferredPrevious experience in nonprofit organizations, event management, community programming, sports, golf, communications, or a related field preferredExcellent verbal, written, and presentation skillsStrong organizational and project-management skillsExcellent computer skills, particularly Microsoft Office, Google Workspace, Excel, and CanvaExperience with social media and digital communications preferredAbility to learn and adapt to new technology and software platformsValid driver's license and access to reliable transportation requiredAbility to travel throughout Northern California for programs and eventsWell-organized, punctual, energetic, and professionalAbility to manage multiple priorities and meet deadlinesAbility to work independently and as part of a teamWillingness and ability to work occasional evenings, weekends, and holidaysWillingness to take on additional responsibilities as the needs of the Foundation evolve

POSITION AND PHYSICAL CONDITIONS The physical demands described here are representative of those that must be met by an employee to successfully