Privacy Policy

Information We Collect

We collect information in three ways:

Information you provide directly

• Account details — name, email address, password, and (for employers) company or course name and contact details.
• Job-seeker profile — phone number, location, work history, job preferences, and any résumé or CV you upload.
• Employer content — job postings, applicant communications, and billing contact information.
• Communications — messages you send us, including support and privacy requests.

Information collected automatically

• Device and connection data — IP address, browser type, operating system, and device identifiers.
• Usage data — pages viewed, searches run, jobs viewed or saved, and interactions with the Platform.
• Cookies and similar technologies — see our Cookie Policy.

Information from third parties

• If you sign in with Google, we receive your name, email address, and profile identifier from Google to create or access your account.

How We Use Your Information

• Provide, operate, and improve our job-matching services.
• Create and secure your account and authenticate sign-in (including Google sign-in).
• Deliver job alerts and digests for searches you choose to save.
• Communicate with you about applications, account activity, security, and service updates.
• Facilitate applications between job seekers and employers on the Platform.
• Detect, prevent, and respond to fraud, abuse, and security incidents.
• Comply with legal obligations and enforce our terms.

Résumés and Sensitive Information

When you upload a résumé or CV, it may contain personal information such as your contact details, work history, and education. We store résumé files using access-controlled storage (Vercel Blob) and serve them through short-lived signed URLs so they are not publicly browsable. We share a résumé with an employer only when you apply to that employer’s job or otherwise direct us to. Please avoid including sensitive personal data (such as government identifiers, health, or financial information) in your résumé.

How We Share Information

We do not sell your personal information. We share information only as described below:

• With employers — when you apply to a job, we share your application and résumé with that employer.
• With service providers — vendors who process data on our behalf under contract, including Google (authentication), Resend (transactional and alert email), Vercel (hosting and résumé file storage), and, when payments go live, Stripe (employer billing). These providers may process data only to provide services to us.
• For legal and safety reasons — when required by law, to enforce our terms, or to protect the rights, safety, and security of our users and the Platform.
• Business transfers — in connection with a merger, acquisition, or sale of assets, subject to this Policy.

Third-Party Services

The Platform relies on the third-party processors listed above. Some job listings link out to external application pages operated by employers or third-party job boards; once you leave GolfHires, the privacy practices of those sites apply. We encourage you to review their privacy policies.

Data Retention

We keep personal information for as long as your account is active or as needed to provide the Platform. We retain and use information as necessary to comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer needed, we delete or anonymize it. You may request deletion of your account and associated personal data at any time (see Your Rights).

Your Privacy Rights

Subject to applicable law, you may have the right to access, correct, update, port, or delete your personal information, and to object to or restrict certain processing. You can exercise these rights by contacting us at privacy@golfhires.com. We will verify your request and respond within the timeframe required by law. You may also delete your account from your account settings.

California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have the right to know what personal information we collect, use, and disclose; to request deletion or correction of your personal information; and to be free from discrimination for exercising these rights. GolfHires does not sell or share your personal information as those terms are defined under the CCPA/CPRA. To exercise your California rights, contact us at privacy@golfhires.com. You may use an authorized agent to submit a request on your behalf.

European and UK Privacy Rights (GDPR)

If you are in the European Economic Area, United Kingdom, or Switzerland, we process your personal information under legal bases including your consent, performance of a contract with you, compliance with legal obligations, and our legitimate interests in operating and securing the Platform. You have the right to access, rectify, erase, restrict, or object to processing, to data portability, and to withdraw consent at any time. You also have the right to lodge a complaint with your local supervisory authority. Where we transfer data internationally, we rely on appropriate safeguards. Contact privacy@golfhires.com to exercise these rights.

Data Security

We use administrative, technical, and organizational safeguards designed to protect your information, including encrypted transport (HTTPS), hashed passwords, httpOnly authentication cookies, and access-controlled résumé storage. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

Children's Privacy

The Platform is intended for users who are at least 16 years old and seeking or offering employment. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, contact us and we will delete it.

Changes to This Policy

We may update this Privacy Policy from time to time. When we make material changes, we will update the “Last updated” date and, where appropriate, provide additional notice. Your continued use of the Platform after changes take effect constitutes acceptance of the revised Policy.

Contact Us

Questions or requests about this Policy or your data? Email us at privacy@golfhires.com.