NCPGA Foundation Program Coordinator

PROGRAM COORDINATOR

Position Title: Program Coordinator Employer: Northern California PGA Foundation Primary Program: PGA HOPE Northern California Reports To: Foundation Director Position Type: Full-Time, Hourly, Non-Exempt, Overtime Eligible Position Location: 411 Davis St., Suite 103, Vacaville, CA 95688

ABOUT THE NORTHERN CALIFORNIA PGA FOUNDATION

The Northern California PGA Foundation is the charitable arm of the Northern California Section PGA and works to positively impact lives through the game of golf.

The Foundation supports programs focused on military veterans, youth, scholarships, community initiatives, and other charitable efforts throughout Northern California. A cornerstone of the Foundation's work is PGA HOPE Northern California.

PGA HOPE, or Helping Our Patriots Everywhere, provides free golf programming to veterans and active-duty military members. PGA HOPE uses golf as a vehicle to improve physical, mental, social, and emotional well-being while creating a welcoming community for veterans.

Since 2015, PGA HOPE Northern California has served thousands of veterans through introductory golf programs led by PGA Professionals trained in adaptive golf instruction. The Foundation continues to expand PGA HOPE programming throughout Northern California to reach more veterans and provide additional opportunities for connection, community, and personal growth.

In addition to PGA HOPE, the Foundation hosts fundraising events, manages grants and scholarships, develops community partnerships, and works closely with PGA Members, donors, volunteers, veterans, and other community stakeholders to expand access to the game of golf.

KEY ATTRIBUTES

- Strong "can do" attitude and willingness to take initiative

- Passion for serving others and supporting community-based programming

- Empathetic, personable, and comfortable working with veterans and diverse populations

- Excellent organizational and time-management skills

- Strong attention to detail

- Ability to manage multiple projects, programs, and deadlines simultaneously

- Professional and confident communicator

- Ability to handle challenging situations with professionalism and sound judgment

- Collaborative team player who is also capable of working independently

- Flexible and willing to learn new technology, systems, and processes

- Positive and energetic approach to work

- Willingness to work evenings, weekends, and occasional holidays when programming or events require it

JOB DESCRIPTION

50% | PGA HOPE PROGRAM COORDINATION

The Program Coordinator will assist with the planning, coordination, and execution of PGA HOPE Northern California programs throughout the region.

Duties include, but are not limited to:

- Assist with the coordination and administration of PGA HOPE Northern California programs

- Serve as a primary staff contact for PGA Professionals, veterans, volunteers, golf facilities, and program partners

- Coordinate program schedules, registration, communications, supplies, equipment, and other logistics

- Assist with participant communications before, during, and after PGA HOPE programs

- Support PGA Professionals with program materials, resources, and logistical needs

- Attend and provide on-site support at PGA HOPE programs and special events

- Assist with veteran registration, attendance tracking, graduation, and program completion

- Help coordinate PGA HOPE graduation ceremonies and veteran-focused initiatives

- Maintain accurate program records and participant information

- Assist with program evaluations and data collection

- Help identify opportunities to expand PGA HOPE programming and reach additional veterans throughout Northern California

- Help maintain strong relationships with PGA Professionals and facilities hosting PGA HOPE programming

30% | POST-PROGRAM OVERSIGHT AND INITIATIVES

A significant portion of this position will focus on ensuring the impact of PGA HOPE continues beyond the conclusion of each program.

Duties include, but are not limited to:

- Coordinate post-program participant communications and engagement

- Assist with veteran follow-up and continued engagement opportunities

- Maintain accurate records of program participation, outcomes, and veteran engagement

- Assist with surveys, evaluations, and collection of program impact data

- Track program outcomes and prepare information for internal and external reporting

- Assist with grant reporting and documentation related to PGA HOPE

- Help identify opportunities for veterans to remain connected with PGA HOPE and the Foundation

- Support veteran-focused events, clinics, gatherings, and other post-program initiatives

- Assist with development and implementation of new PGA HOPE initiatives

- Help identify opportunities to improve the participant and PGA Professional experience

- Assist with communications to PGA HOPE alumni and the broader veteran community

- Support special projects designed to expand the reach and long-term impact of PGA HOPE

- Assist with Foundation grants, scholarships, and other program initiatives as needed

20% | FUNDRAISING AND EVENT COORDINATION

The Program Coordinator will assist with Foundation fundraising events and other special events throughout the year.

Duties include, but are not limited to:

- Assist with planning and execution of Northern California PGA Foundation fundraising events

- Coordinate event logistics, timelines, materials, supplies, registration, and other event needs

- Assist with volunteer recruitment, communication, and coordination

- Provide on-site support at Foundation events

- Assist with registration, guest services, sponsor needs, and event-day operations

- Support donor and sponsor communications

- Assist with event setup and breakdown

- Coordinate event materials, signage, equipment, and supplies

- Assist with post-event follow-up and reporting

- Support other Foundation fundraising campaigns, initiatives, and special events

- Assist with PGA HOPE integration and veteran engagement at Foundation fundraising events when applicable

ADMINISTRATION AND COMMUNICATIONS

- Maintain accurate databases, spreadsheets, calendars, and program records

- Assist with Foundation communications, newsletters, emails, social media, and digital content

- Assist with creating program materials, presentations, flyers, and other communications using Canva and other platforms

- Help maintain Foundation program calendars and project timelines

- Assist with purchasing, inventory, shipping, and distribution of program materials

- Assist with general Foundation administrative responsibilities

- Perform other duties as assigned by the Foundation Director

RELATIONSHIPS AND COMMUNITY ENGAGEMENT

- Develop strong relationships with PGA Members and Associates throughout the Northern California Section

- Build positive relationships with veterans, volunteers, donors, sponsors, golf facilities, and community organizations

- Represent the Northern California PGA Foundation professionally at programs, meetings, events, and community functions

- Support the Foundation's mission and serve as an ambassador for PGA HOPE Northern California

- Help create a welcoming and positive experience for veterans, PGA Professionals, volunteers, donors, and community partners

- Identify opportunities to strengthen relationships and expand the Foundation's community impact

JOB REQUIREMENTS

- Undergraduate degree preferred

- Previous experience in nonprofit organizations, event management, community programming, sports, golf, communications, or a related field preferred

- Excellent verbal, written, and presentation skills

- Strong organizational and project-management skills

- Excellent computer skills, particularly Microsoft Office, Google Workspace, Excel, and Canva

- Experience with social media and digital communications preferred

- Ability to learn and adapt to new technology and software platforms

- Valid driver's license and access to reliable transportation required

- Ability to travel throughout Northern California for programs and events

- Well-organized, punctual, energetic, and professional

- Ability to manage multiple priorities and meet deadlines

- Ability to work independently and as part of a team

- Willingness and ability to work occasional evenings, weekends, and holidays

- Willingness to take on additional responsibilities as the needs of the Foundation evolve