About the Role
Private Event And Tournament Sales Coordinator Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.
Scope
The Private Event and Tournament Sales Coordinator is responsible for planning, supporting and marketing all private events and meeting functions at the property through direct client contact to maximize profits from revenues. Maintains ongoing relationship with guests. Assist in project management and implementation of contracts and agreements.
Primary Responsibilities
Build and maintain strong, professional relationships with clients to ensure satisfaction, repeat business, and referrals. Serve as the primary point of contact for all private events, managing communication from initial inquiry through post-event follow-up. Detail, coordinate, and execute events in collaboration with all relevant departments, ensuring seamless operations and alignment with client expectations. Proactively upsell venue services, enhancements, and packages to maximize revenue while enhancing the client experience. Guide clients through all aspects of event venue specifics including timeline, menu selection, food and beverage coordination, layout, and additional services. Develop detailed event orders and timelines, ensuring all specifications are clearly documented and communicated to staff. Monitor event budgets, prepare cost estimates, and ensure timely and accurate billing, deposits, and final payments. Track deposits and collect and process all client payments in a timely and accurate manner, ensuring proper documentation and coding. Deliver exceptional guest experiences by anticipating needs, resolving issues promptly, and maintaining