Beach Club Coordinator (Full Time)

Description The Beach Club Coordinator provides exceptional service to the members and guests by performing receptionist and clerical functions in a professional manner. Coordinate tournaments, provide event information and perform various administrative tasks for Stillwater Cove Golfing membership. Serve as the assistant to club General Manager. Company Background: For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee. Essential Duties & Responsibilities: • Greet members and guests. • Answer questions and assist guests and members with questions. • Answer telephone, take and relay messages, direct to appropriate department and answer questions when possible. • Create communication flyers to inform members of events. • Process incoming and outgoing mail. Take and pickup mail daily. • Coordinate tournaments with the Membership Sales Manager, provide event information and perform various administrative tasks for Stillwater Cove Golfing membership. • Send emails to members about member functions. • Perform various clerical function including typing, filing and organizing. • Assist Food & Beverage Coordinator with special projects and as needed. • Answer phones including assisting with Food & Beverage calls. • Order supplies and equipment as needed. Resupply office with copy paper. • Assist Club House team in ordering supplies (amenities, paper products, office supplies). • Track and code invoices for General Manager to sign. • Manage member account questions for paying bills, depositing payments with cashier daily. • Manage delinquent accounts: 30, 60, 90 accounts. • Manage declined accounts - contact member once a month to handle upcoming expiring credit card dates, and decline credit cards. Send Sertify link. • Process Del Monte Forest emblems to Roads department. • Manage Stillwater Cove Golfing Society (SCGS) with the Membership Sales Manager: events, billing, issues, tee times. • Member Issues: direct to appropriate management team member. • Stillwater Yacht Club (SYC): liaison to SYC board regarding billing or questions. • Eatec inventory for kitchen and liquor. Audit with V.P. Purchasing. • Assist with poolside menu. • Send out F&B schedule to staff weekly. • Assist Club House team with inputting schedule in UKG, daily edits. • Cover Fitness Front Desk for meal breaks and locker room sweeps. • Produce member event or communication flyers. • Assist the Beach Club Executive Chef with kitchen administrative duties. • Comply with all Pebble Beach Company safety and health policies and procedures. Absolutely Required Skills: • Private Club Memberships or Membership Administration. • Modern office methods: filing, proofreading, formatting, report writing, basic bookkeeping and fiscal management. • Proper English usage, spelling, vocabulary, and grammar. • Operation of computer software programs including word processing and spreadsheet tools, calculators, adding machines and other standard office equipment. • Proper reception and telephone etiquette. Desired Skills: • AA, BS Degree or some college preferred. • Ability to problem solve and communicate effectively. • Good attention to detail. Why work for Pebble Beach Company: • Competitive Pay: $23.00 - $24.00/hour. • Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost. • Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year. • We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons. • Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club. • Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career. • Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.