Food & Beverage Purchasing Agent - Buyer

The Purchasing Agent is responsible for leading and administering the Club’s procurement program with integrity, transparency, and fiscal accountability. This role supports the Club’s strategic objectives by ensuring cost-effective acquisition of quality goods and services throughout Food & Beverage, Housekeeping, and Facilities Maintenance operations. The Purchasing Agent safeguards the Club’s assets through strong internal controls, ethical vendor management, disciplined inventory oversight, and adherence to established purchasing policies. The position plays a key role in supporting operational excellence and enhancing the overall member experience. Primary Responsibilities Controls Execute purchasing activities in accordance with Board-approved policies and established internal controls. Maintain appropriate segregation of duties between purchasing, receiving, and accounts payable functions. Ensure competitive bidding procedures are followed when required. Maintain contract documentation and ensure compliance with agreed pricing and terms. Support audit processes by providing accurate documentation and records. Strategic Procurement Management Develop and implement standardized purchasing procedures across departments. Collaborate with department heads to align procurement with operational and strategic goals. Conduct periodic vendor evaluations to ensure quality, service consistency, and competitive pricing. Identify opportunities for cost savings, consolidation of vendors, and process efficiencies. Monitor market conditions and proactively manage supply chain risks. Food & Beverage Purchasing Oversight Partner with the Executive Chef and F&B Directors to procure quality products consistent with the Club’s standards and financial targets. Monitor food and beverage cost percentages and purchasing trends. Support menu costing initiatives through accurate product pricing and vendor comparisons. Ensure compliance with health, safety, and regulatory requirements. Housekeeping & Facilities Procurement Oversee sourcing of supplies, chemicals, linens, equipment, and maintenance materials. Support preventative maintenance programs through timely procurement planning. Inventory & Financial Stewardship Maintain inventory control systems that minimize waste, loss, and overstock. Conduct and reconcile periodic inventory counts. Assist with monthly financial reporting related to purchasing and inventory variances. Support the annual budgeting and forecasting process. Track key performance indicators (KPIs) related to purchasing efficiency and cost control. Ethical Standards & Vendor Relations Uphold the highest standards of professionalism, ethics, and confidentiality. Avoid conflicts of interest and comply with the Club’s code of conduct. Foster professional vendor relationships that reflect the Club’s values and service standards. Qualifications Bachelor’s degree in Business Administration, Hospitality Management, Finance, or related field preferred but not required. 3–5+ years of purchasing or procurement experience, ideally within a private club, resort, or hospitality environment. Strong understanding of internal controls and financial accountability principles. Experience with inventory management systems and accounting software. Proficiency in Microsoft Excel and financial analysis. Core Competencies Financial Acumen Strategic Thinking Operational Excellence Ethical Conduct & Integrity Communication & Collaboration Process Improvement & Accountability Pay: $65,000.00 - $70,000.00 per year Benefits: 401(k) 401(k) 4% Match 401(k) matching Dental insurance Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: In person