Procurement and Cost Control Manager

Procurement & Cost Control Manager Location: Sherwood Country Club Position: Full-time FLSA Status: Non-Exempt Reports To: Director of Finance Pay Range: $80,000 – $105,000 annually This position may be eligible for discretionary bonuses. Actual compensation will be determined based on experience, skills, and internal equity. Position Summary: The Procurement & Cost Control Manager is responsible for overseeing procurement, inventory control, cost management, and contract administration across all club operations, including Food & Beverage, Golf Operations, and Racquets. Reporting to the Director of Finance, this role partners with department Managers to ensure efficient purchasing practices, effective vendor and contract management, and alignment with the club’s financial and operational objectives. The position supervises the Receiving Clerk and plays a key role in driving cost efficiency and operational consistency. Essential Duties and Responsibilities: • Lead all procurement and purchasing activities across Food & Beverage, Golf Operations, and Racquets • Collaborate with department heads to forecast demand, manage budgets, and control expenses • Develop, implement, and monitor cost control systems and standard operating procedures • Oversee inventory management across food, beverage, retail merchandise, and operational supplies • Supervise Receiving Clerk; ensure accurate receiving, inspection, and documentation of deliveries Contract & Vendor Management: • Negotiate, review, and manage vendor contracts, service agreements, and pricing terms • Ensure all contracts comply with company policies, budget requirements, and applicable regulations • Monitor contract performance, service levels, and renewal timelines • Maintain organized records of all vendor agreements and ensure timely renewals or renegotiations Financial & Operational Oversight: • Analyze cost of goods sold (COGS), margins, and usage trends; recommend corrective actions • Establish and maintain vendor relationships to optimize pricing and service quality • Ensure compliance with internal controls, purchasing policies, and audit standards • Conduct regular inventory audits and resolve discrepancies • Prepare reports on purchasing activity, contract performance, and cost metrics • Identify opportunities for cost savings and process improvements across all departments Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications: Bachelor of Science (B.S.) degree in Accounting preferred, or a degree in Business Administration, Finance, Hospitality Management, or a related field; or an equivalent combination of education and relevant experience • 4–6 years of procurement, cost control, or contract management experience • At least 1–2 years of supervisory experience • Experience with purchasing and inventory management software systems • Demonstrated experience negotiating and managing vendor contracts • Strong financial acumen, including experience with cost of goods sold (COGS), budgeting, and financial analysis • Excellent organizational, analytical, and communication skills. Preferred Qualifications: • Experience in a private club, golf course, resort, or hospitality environment • Knowledge of multi-department operations including food & beverage and retail/pro shop • Familiarity with service contracts (e.g., maintenance, equipment, and outsourced services) Physical Requirements: • Ability to stand, walk, and move throughout multiple operational areas • Ability to lift and carry items up to 25 pounds • Ability to work in varied environments including kitchens, storage areas, retail spaces, and outdoor facilities Work Environment: • On-site position within a golf country club environment • Requires regular interaction across multiple departments • Schedule may include evenings, weekends, and holidays based on operational needs Equal Employment Opportunity Statement: Sherwood Country Club is an equal opportunity employer. We prohibit discrimination based on any protected characteristic under applicable federal, California, or local law. At-Will Employment Statement: Employment with Sherwood Country Club is at-will. Either the employee or the employer may terminate employment at any time, with or without cause or notice, subject to applicable law.