Office Assistant/Receptionist

Sales Office Assistant

Position Overview

Bay Pointe Golf Club is seeking an organized, personable, and dependable Sales Office Assistant to support our Sales and Banquet Team. This position plays an important role in keeping the sales office organized, assisting with client and vendor communication, managing schedules, maintaining inventory, and providing hands-on support for events.

The ideal candidate is a strong communicator who enjoys working with people, can stay organized in a fast-paced environment, and is comfortable balancing office responsibilities with occasional event and banquet setup duties.

Responsibilities

Sales Office & Administrative Support

Answer incoming phone calls and respond to general inquiries.Provide a warm, professional first point of contact for clients, guests, vendors, and staff.Take accurate messages and assist with follow-up communication as needed.Assist the Sales and Banquet Team with day-to-day administrative tasks.Maintain organized client files, documents, spreadsheets, and records.Assist with data entry, preparing documents, printing materials, and other office projects.Help maintain calendars and schedules for meetings, appointments, tours, tastings, and events.Assist with coordinating and communicating schedule changes to appropriate staff members.Help prepare client and vendor materials, event packets, signage, and other event-related documents.Inventory & Office Organization

Monitor office, banquet, and event-related supplies and maintain accurate inventory records.Assist with ordering and restocking office and event supplies.Help organize storage areas and ensure supplies are properly labeled and readily accessible.Communicate inventory needs or shortages to management.Assist with maintaining organized sales office, banquet, and event preparation areas.Event & Banquet Support

Assist with light banquet room setup before events. to prepare tables, chairs, linens, signage, registration areas, and other basic event items as directed.Assist the event team with last-minute event preparations and room details.Help ensure event spaces are clean, organized, and presentation-ready.Assist with setting up client meetings, tastings, tours, and other sales-related appointments.Provide additional support to the banquet and sales teams during busy event periods as needed.Qualifications & Skills

Previous office, administrative, hospitality, golf club, restaurant, or event experience preferred.Strong organizational and time-management skills.Excellent customer service and communication skills.Professional and friendly phone etiquette.Comfortable answering multiple phone lines and handling a variety of inquiries.Proficient in Microsoft Office, Word, and Excel, Canva, and Google Sheets and DocsComfortable working with spreadsheets, calendars, email, and basic computer systems.Ability to learn and use scheduling, event management, and other software systems.Strong attention to detail and accuracy.Ability to prioritize multiple tasks in a busy environment.Dependable, flexible, and willing to assist wherever needed.Ability to work both independently and as part of a team.Ability to occasionally lift, carry, move, and set up event-related items.Must be comfortable transitioning between office responsibilities and hands-on event support.Ideal Candidate

The ideal candidate is someone who is organized, friendly, proactive, and willing to jump in wherever needed. This position is a great fit for someone who enjoys both administrative work and the energy of the hospitality and events industry.

At Bay Pointe Golf Club, no two days are exactly alike. One day may involve answering phones, updating schedules, and organizing inventory, while another may include helping prepare for a wedding, corporate event, or client meeting.

If you enjoy staying busy, working with people, keeping things organized, and being an important part of a team, we would love to hear from you!

Pay: Up to $20.00 per hour

Expected hours: 20.0 – 25.0 per week

Language:

Fluent English (Required)Shift availability:

Day Shift (Required)Work Location: In person