Event Coordinator

Position Summary Sycamore Golf Club is seeking an organized, personable Events Coordinator to plan, sell, and execute events across our facility — weddings, golf tournaments and outings, corporate functions, banquets, and member events. This role owns the client relationship from first inquiry through day-of execution, working closely with our food & beverage, grounds, and pro shop teams to deliver a seamless experience. The ideal candidate is detail-driven, calm under pressure, and comfortable being the on-site point person during events, including evenings and weekends. Key ResponsibilitiesSales & booking Respond to event inquiries, conduct site tours, and convert leads into booked events.Prepare proposals, contracts, and event estimates; manage deposits and payment schedules.Maintain the events calendar and coordinate scheduling around golf operations and course availability.Event planning & coordination Serve as the primary contact for clients from booking through completion.Build detailed banquet event orders (BEOs) covering food, beverage, layout, timing, rentals, and staffing.Coordinate menus and service details with the food & beverage team.Manage outside vendors (florists, DJs, rentals, photographers, etc.) and confirm all logistics in advance.Golf outing & tournament support Coordinate tournament logistics with the pro shop and grounds crew — tee assignments, scoring, carts, on-course signage, and hospitality.Day-of execution Oversee setup, act as on-site point of contact during events, direct staff, and resolve issues in real time.Ensure breakdown, cleanup, and post-event reconciliation are completed.Administration & marketing Track budgets, invoicing, and final billing for each event.Maintain accurate records in the club's booking/CRM system.Support marketing of the club's event offerings (website content, social media, bridal/vendor shows, and community outreach).QualificationsEvent coordination, hospitality, or catering experience preferred but not required — we're willing to train the right person.Strong organizational and multitasking skills with meticulous attention to detail.Excellent written and verbal communication; comfortable interfacing with clients and vendors.Availability to be on-site and present throughout events, including evenings, weekends, and holidays during peak season, and to be available on short notice to conduct site tours for prospective clients.Ability and willingness to learn and work within the club's event management software for bookings, event orders, and scheduling.Ability to lift up to [25–30] lbs and remain on your feet for extended periods during events.Valid driver's license.