Office Manager

• *Seasonal and Year-Round Positions available Reports to: Controller Education and/or Experience • High School diploma or equivalent (GED). Associate’s degree in Accounting, Finance, Business or related field preferred or one year of Office Manager experience and/or training or equivalent combination of education and experience. • Must have PC computer skills in Windows. Job Knowledge, Core Competencies and Expectations • Able to handle a fast-paced environment including strong attention to detail. • Basic knowledge of internet, ordering supplies, handling office mail. • Excellent organizational ability and multitasking skills. • Strong Interpersonal skills when dealing with members, guests & employees. • Ability to operate computer and other general office equipment Job Summary (Essential Functions) Main point of contact for the office, including answering phones, assisting members and guests with requests. Supports both the HR and Finance functions, as well as basic administrative tasks for the club. HR tasks include assisting with onboarding of employees, gathering documents and ensuring workers have the necessary resources. Finance tasks include assisting with accounts payable, depositing member payments, reconciling credit card statements including other tasks. Job Tasks/Duties • Answers phones and attends to member inquiries with urgency. • Orders all offices supplies. • Organizes department calendar and updates when necessary. • Responsible for sending employee/member wide emails when needed. • Maintains the organization of the office. • Accepts and organizes employee mail. • Collects, opens all mail and files appropriately. • Assists staff as needed with office requests, including printing documents or confirming reservations. • Collects and files invoices. • Reviews vendor invoices, assures that all invoices have been approved for payment by the appropriate manager. • In conjunction with the Controller, manages all A/P and A/R functionss • Posts invoices to proper accounts. • Prepares daily deposit from checks received by mail or by members. • Processes check runs and cuts manual checks as required. • Assists in generating operating reports as needed. • Assists with clerical work in the Accounting Department. • Maintains vendor contact records. • Handles maintenance requests for all office equipment. • Manages Club phone and voicemail system. • Troubleshoots IT issues. • Other tasks as assigned Physical Demands and Work Environment • Must be able to reach, bend, stoop, stand, and lift up to 40 pounds. • Must be able to sit for prolonged periods of time. • Moderate noise level in the work environment.