Southern Hills Country Club is now hiring Golf Administrator in Tulsa, OK 74136. View job listing details and apply now. The Golf Administrator is responsible for the successful operations of all tournaments and functions which are hosted by the Golf department as well as manage all golf communications in a creative and attentive manner The Golf Administrator is as an important Club representative Reporting to the Director of Golf this role is responsible for delivering a professional organized and seamless experience to the Members and guests at Southern Hills Country Club The Golf Administrator will plan coordinate and execute the various golf tournaments and events held throughout the year including contracting vendors promoting via digital and print communications executing on registration and administrative tasks and coordinating inter-departmental support This is a full-time hourly non-exempt position The ability to work weekends and holidays is required Duties amp Responsibilities Club Events Mens Golf Events 18-WGA 9-WGA amp Couples Golf Association Market amp communicate all upcoming Club events to the membership utilizing a timeline to assure a more consistent message to the membership What when where who Communicate with various Club departments prior to Club events getting events booked with FampB providing up-to-date numbers for the FampB team communicate any relevant information to the golf course superintendent in advance of the event Three days prior to the event provide all necessary information to the golf professional in charge of that event Communicate with members to gather necessary information guests name home club contact info sizes preferences for Club events like Swingaroo Rooster Red Bud Maxwell Cup etc Post and communicate results to the membership via email website social media as well as submit results to the Tulsa World Manage deadlines for ordering tee prizes for certain events trophies Provide GMaccounting department final numbers for billing purposes Attend all MGE 18-WGA 9-WGA amp CGA Swingaroo Rooster meetings communicate notesminutes to the staff Manage the Southern Hills Junior Invitational by working with event partners developing player amp Member communications tracking donations amp fundraising coordinating of player housing amp accommodations financial oversight amp budget development purchasing billing website development and coordinating social media Club Website amp Mobile App Maintenance Starting time setupmanagement amp guest windows established including prompts to members making starting times online course conditions course maintenance guest restrictions etc Keeping the golf events calendar up-to-date on the Club website including maintenance of sign-up sheets tournament information pages Develop communication scheduledeadlines for the Southern Hills Spirit weekly golf shop newsletter social media posts targeted emails etc Help Desk go-to person for various questions we receive regarding the website and mobile app New Member Orientation Set up meetings or a round of golf with newly elected members on behalf of the Director of Golf for their new member golf orientation Create and print proper documents for newly elected members to be reviewed with the Director of Golf Guest Concierge Members seeking access at private clubs around the country gather the necessary information needed for the Director of Golf to contact various private clubs around the country on behalf of the membership Members hosting out of town guests facilitate member requests to book starting times outside of the one week window when members are hosting guests from outside of the area Secure guests names and any pertinent information from the hosting member Would communicate to the member confirmation of the starting times along with their responsibility as a host dress code pace of play using the locker room etc Members hosting in town guests would contact members to secure guests names and inquire of there is anything we can do to make their experience better Would communicate to the member their responsibility as a host dress code pace of play using the locker room etc andor offer to communicate Club rules amp policies to Unaccompanied guest requests would handle inquiries we receive from peer clubs wanting to get access for their membership Would be responsible for communicating with accounting FampB security locker rooms and golf operations staff Would also communicate with the golf professionalGM at the club seeking access in advance of their arrival Golf Digest Panelists Golf Magazine Raters amp Golf Week Raters be the facilitator for requests from panelistsraters Would be responsible for communicating with accounting if applicable FampB security locker rooms and golf operations staff Would communicate starting times Club rules caddy information etc Director of Golf Assistant Develop maintain and manage all communications from the golf operation including monthly and weekly newsletters Answer phones and respond to email inquiries from Members guests and employees Confidently provide information regarding special events golf programming and rules of the Club as it relates to golf Assist with on-boarding of new staff Maintain office supplies and storage area stock and monitor deliveries to and from the golf operation Produce play and revenue reports for golf committees Qualifications Experience in event planning as an Administrative Assistant or as an Assistant Golf Professional at a private club facility or reputable institution preferred Background in customer service and hospitality industry as well as ability to demonstrate organizational and communication skills Possess above average writing editing and typing skills High level of computer literacy and experience with various software programs particularly proficient in Microsoft Word Outlook Excel and PowerPoint Personal Characteristics Ability to spread hospitality happiness and goodwill among the Members and guests at Southern Hills Country Club Maintain the highest standards of professionalism with ability to communicate and collaborate well in a team setting Ability to establish and a maintain strong effective relationships with fellow employees and customers Possess excellent interpersonal and communication skills Possess a strong character and ethical core Demonstrates a high level of energy and enthusiasm for meeting the needs of our Members and their guests Ability to manage multiple tasks in a highly organized and detailed manner Results driven Inspired and motivated to exceed goals Skilled problem-solver with ability to anticipate the needs of the Member Ability to work a flexible schedule to meet the needs of the business The Club and Our Benefits We offer excellent benefits for full-time positions including Medical Dental amp Vision Plans 401k Matching amp Safe Harbor Contributions Club-paid Life Insurance and Disability Insurance Vacation and Sick Time Off Annual Christmas Gratuity Employee Meals Employee amp Dependent Scholarship Program benefits available to all current employees Southern Hills Country Club is a prestigious member-owned private golf and country club with a storied golf history and worldwide acclaim We have hosted a total of eight major championships for men including the US Open three times 1958 1977 2001 and five PGA Championships 1970 1982 1994 2007 2022 The membership and staff are committed to maintaining a vibrant golf and country club by adhering to their mission vision and core values Mission With exceptional service and warm hospitality we provide our members their families and their guests the unique Southern Hills experience through excellent recreation outstanding dining and social interaction Vision We are committed to being one of the premier country clubs in the world by providing excellent services and facilities to the membership and their guests while taking our historic tradition present values and innovative ideas into the future Core Values Exceptional Quality amp Service - Continuously seeking to exceed expectations Professionalism - The energy and determination to perform an outstanding job Teamwork - A cooperative effort by SHCC employees to achieve a common goal Integrity - Honesty sincerity fairness and sound judgment Tradition - Recognizing the events and people that shaped the history of Southern Hills and preserving its heritage Innovation - The ability to be creative and flexible in implementing new ideas