Event Coordinator

Event Coordinator

Club Programming | Banquets | Private Events | Weddings

Lawrence Country Club | Lawrence, KS

Job Type: Full-Time, Salaried Classification: Exempt Salary: $48,000–$55,000 annually Reports To: Director of Hospitality, General Manager

Position Overview

Lawrence Country Club is seeking a highly organized, sales-driven, and hospitality-focused Event Coordinator to lead the sales, planning, coordination, and execution of private events and club functions ranging from 10 to 250 guests.

Our events program includes weddings, corporate gatherings, golf tournaments, member celebrations, and seasonal club traditions. The Event Coordinator serves as a primary point of contact for clients, coordinates event logistics, and provides operational direction to banquet staff to ensure exceptional experiences for our members and guests.

Working under the direction of the Food & Beverage Services Manager, this position collaborates closely with culinary, service, and club management teams to maintain the high standards of hospitality expected at Lawrence Country Club.

Key Responsibilities

Event Sales & Booking

Serve as the primary client contact throughout the planning process and during events.Respond to inquiries, conduct site tours, prepare proposals and contracts, and convert prospective clients into confirmed bookings.Coordinate bookings for weddings, corporate functions, tournaments, member events, and private social gatherings.Collaborate with the Marketing Manager to promote club events and functions throughout the clubhouse.Maintain the club's master event calendar and accurate event documentation.Event Planning & Execution

Coordinate events from initial planning through successful execution, ensuring adherence to Banquet Event Orders (BEOs) and club service standards.Prepare and distribute detailed BEOs outlining menus, timelines, room configurations, staffing requirements, and special requests.Coordinate event logistics across culinary, banquet service, vendors, and other departments.Conduct pre-event staff briefings to communicate timelines, responsibilities, and service expectations.Oversee event flow, monitor guest satisfaction, and proactively resolve operational challenges.Greet members and guests while ensuring the club's hospitality standards are consistently maintained.Banquet Staff Coordination & Operations

Provide event-specific direction and supervision to banquet staff during event execution.Assist the Food & Beverage Services Manager with event staffing coordination and payroll verification.Monitor compliance with club policies, dress codes, service standards, and professional expectations.Maintain the cleanliness, organization, and presentation of banquet equipment and event facilities.Support the development and implementation of departmental procedures and operational improvements.Overall service management and staffing decisions remain under the supervision of the Director of Hospitality.

Financial & Administrative Responsibilities

Assist with event-related Point-of-Sale reconciliation, billing documentation, and additional charges.Support monitoring of event program financial performance and identify opportunities for improvement.Ensure proper handling procedures to minimize equipment breakage and food waste.Maintain accurate event records, financial documentation, and operational correspondence.Ensure compliance with applicable federal, state, and local food and beverage regulations.Obtain and maintain ServSafe certification if not already certified.Qualifications

Experience & Professional Skills

2–4 years of experience in hospitality event coordination, banquet operations, catering sales, or private event management preferred.Experience coordinating events for 50–250 guests preferred.Demonstrated ability to manage multiple events, deadlines, and operational priorities simultaneously.Strong organizational systems, attention to detail, and time-management skills.Excellent written and verbal communication with members, clients, vendors, and staff.Confidence in event sales, client consultations, and contract discussions.Ability to interpret operating procedures and prepare professional reports and correspondence.Strong practical problem-solving skills in a fast-paced hospitality environment.Understanding of event pricing, service charges, and basic banquet calculations.Technical Skills

Proficiency in Microsoft Office applications.Experience with ClubEssential and Perfect Venue preferred.Familiarity with Banquet Event Orders (BEOs), event management systems, and Point-of-Sale operations preferred.Additional Requirements

Availability to work evenings, weekends, holidays, and extended hours according to event schedules.Ability to provide required employment eligibility documentation upon hire.ServSafe certification required upon hire or within a designated training period.Compensation & Benefits

Lawrence Country Club offers a competitive compensation package and opportunities for professional development.

Annual Bonus StructureHealth and dental insuranceEmployer-provided base life insurance3% IRA employer matching with personalized retirement consultationMonthly phone stipendPotential reimbursement for continuing education and professional certificationsPhysical Requirements

Ability to stand and walk for extended periods during events.Ability to lift or move event materials and supplies weighing up to 30 pounds.Ability to operate a computer and review digital and printed documentation.Work Environment

This position combines administrative event planning, client relations, and active event oversight within a private country club environment.

The schedule is driven by event operations and requires flexibility, including evenings, weekends, holidays, and extended hours during peak event periods.

The Event Coordinator works collaboratively with management, culinary professionals, banquet staff, and other departments while maintaining frequent interaction with club members and guests.

About Lawrence Country Club

Lawrence Country Club is a private club in Lawrence, Kansas, offering exceptional golf, dining, social events, and hospitality experiences to its members and guests.

Our events program includes private celebrations, weddings, corporate gatherings, golf tournaments, and cherished club traditions.

We are committed to delivering exceptional service, maintaining high operational standards, and creating memorable experiences through thoughtful planning and professional execution.

How to Apply

Interested candidates should submit a resume and brief cover letter outlining their relevant hospitality, event coordination, or banquet management experience.

Email applications to:

brie@lawrencecountryclub.com adam@lawrencecountryclub.com

Required Email Subject: Event Logistics

Please include the phrase "Event Logistics" in the subject line of your application email.

We look forward to learning more about your experience and interest in joining the Lawrence Country Club team.

Additional Duties: This description outlines the general responsibilities of the position and is not intended to be exhaustive. Additional duties may be assigned as operational needs require.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

401(k)Dental insuranceHealth insuranceLife insurancePaid time offProfessional development assistanceRetirement planApplication Question(s):

Can you commit to this position as your primary full-time professional responsibility, averaging 45–50 hours per week, including evenings, weekends, holidays, and extended hours as required by club events, without conflicting academic or outside employment obligations?Have you independently managed an event from initial client inquiry through final execution and billing?Are you available to begin employment immediately upon receiving and accepting an offer, subject to completion of the hiring process?Education:

Bachelor's (Preferred)Experience:

Hospitality: 3 years (Preferred)Events management: 2 years (Preferred)Language:

English (Required)License/Certification:

ServSafe Certification (Preferred)Food Handler Certification (Preferred)Location:

Lawrence, KS 66049 (Preferred)Shift availability:

Day Shift (Required)Night Shift (Required)Ability to Commute:

Lawrence, KS 66049 (Required)Ability to Relocate:

Lawrence, KS 66049: Relocate before starting work (Required)Work Location: In person