Administrative & Accounting Assistant

Administrative & Accounting Assistant

Butte des Morts Country Club | Appleton, Wisconsin

About Butte des Morts Country Club

Butte des Morts Country Club is a private, member-owned club located in Appleton, Wisconsin, offering a premier golf, dining, and social experience in the Fox Valley. The Club features a championship golf course, full-service dining, an elevated pool facility, and a robust calendar of family-friendly events and programming.

With a strong focus on community, tradition, and continuous improvement, BDMCC provides a welcoming environment where members and their families can connect, relax, and enjoy year-round experiences. We continue to invest in our facilities, our team, and the member experience to support the Club's long-term growth.

About the Role

The Administrative & Accounting Assistant supports the day-to-day financial and administrative operations of the Club. Working closely with the General Manager, this position assists with accounting, member accounts, recordkeeping, and general office administration while also providing support to other Club departments as needed.

This is a great opportunity for someone who enjoys working with numbers, staying organized, helping others, and being part of a collaborative team.

What Success Looks Like

A successful Administrative & Accounting Assistant is dependable, accurate, organized, and takes ownership of their work. You consistently meet deadlines, follow tasks through to completion, maintain accurate records, and provide professional service to members, employees, and vendors.

You are comfortable working independently, take initiative without needing constant direction, and recognize when there is an opportunity to step in and help the team.

Key Responsibilities

Process accounts payable invoices and assist with vendor payments Assist with accounts receivable, member billing, payments, and account questions Assist with bank and credit card reconciliations Monitor past-due accounts and assist with collection follow-up Maintain accurate accounting records and supporting documentation Assist with month-end procedures and financial reporting preparation Support payroll processing and employee recordkeeping Maintain vendor records, W-9s, and certificates of insurance Assist with cash controls, deposits, and daily transaction documentation Answer incoming phone calls, assist with general inquiries, and direct calls to the appropriate department or team member Welcome members, guests, vendors, and visitors and provide professional front-office assistance Monitor general Club email inquiries and route requests as appropriate Prepare reports, spreadsheets, correspondence, and other documents Assist with member records, account setup, and general Club administration Provide administrative support to membership, marketing, events, and other departments as needed

Who Thrives in This Role

You may be a great fit if you:

Are dependable, punctual, and ready to contribute throughout the workday Have strong attention to detail and take pride in accurate work Manage your time well and stay productive with limited supervision Take initiative and follow through on responsibilities Enjoy both independent work and being part of a team Communicate professionally and provide excellent service Are comfortable adjusting priorities in a busy environment Understand the importance of confidentiality Are willing to step outside your normal responsibilities when the team needs help

What We're Looking For

Strong organizational and time-management skills Excellent attention to detail Professional written and verbal communication Strong Microsoft Excel, Word, and general computer skills Ability to manage multiple priorities and meet deadlines Good judgment when handling confidential information Willingness to learn new accounting and Club management systems

Preferred, Not Required

Previous accounting or bookkeeping experience is a plus Experience with accounts payable and accounts receivable Payroll or employee recordkeeping experience Previous administrative or office experience Hospitality, private club, or customer-service experience is a plus Associate degree in accounting, business, finance, or a related field is a plus

Compensation and Benefits

Starting pay: $22–$25 per hour, based on experience and qualifications.

Benefits for eligible full-time employees include paid time off, health insurance, dental insurance, vision insurance, retirement plan, employee meals and Club-related benefits, and professional development opportunities.

Why Join Butte des Morts Country Club

You'll join a professional, welcoming team and work closely with Club leadership while gaining experience across accounting, administration, membership, and hospitality operations.

BDMCC continues to grow and invest in its facilities, team, and member experience, creating opportunities for employees who want to learn, contribute, and grow with the Club.

Schedule

Full-time, primarily weekday hours during normal Club administrative business hours. Occasional flexibility may be needed for deadlines, Club events, or operational needs.

Regular and dependable attendance is an essential part of this position.

Apply Today

If you're organized, dependable, detail-oriented, and take pride in doing accurate work, we'd like to hear from you.

Apply today to join the team at Butte des Morts Country Club.

Pay: $22.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Customer service: 2 years (Required) Accounting: 1 year (Preferred)

Language:

English (Required)

Shift availability:

Day Shift (Required)

Work Location: In person