Administrative Assistant - Golf Department

Join the Golf team at Desert Mountain Club, one of North America’s largest and most prestigious private country clubs, as an Administrative Assistant. As a certified Great Place to Work® and one of Arizona’s premier employers, Desert Mountain offers year-round stability, outstanding benefits, and opportunities for long-term career growth within hospitality and golf operations. In this role, you will provide essential administrative support to the Golf Management team, including handling phone calls and messages, preparing and distributing correspondence, creating reports, assisting with accounting tasks, and completing other duties as assigned by management. This position plays a key role in anticipating, meeting, and exceeding the needs of members, guests, and fellow team members. QUALIFICATIONS Minimum of two (2) years of administrative experience requiredProficient in Microsoft Office (Word, Excel, Outlook).Strong computer and administrative skills, including document and file management. Excellent verbal and written communication skills. Must have command of letter writing and document preparation skills, including grammar and style according to normally accepted standards.Strong organizational skills with high attention to detail and accuracy.Strong problem-solving and analytical skills.Ability to handle confidential information with discretion.Valid driver’s license meeting Club insurability standards requiredBENEFITS Join one of the Top 10 Platinum Clubs of America and enjoy exceptional benefits and perks, including: Competitive payPTO, Sick Pay, Holiday Pay, and Paid Parental LeaveAnnual Education ScholarshipTuition Reimbursement, Professional Development ScholarshipMentorship ProgramInternshipsAffordable medical, dental, and vision coverageMedical FSA and Dependent Care FSAFREE onsite medical clinic to all employees & their dependentsMental health, wellness, and virtual care resourcesFREE employee meals during shifts or meal stipendFREE golf and tennisMatching Retirement 401K PlanRetail discountsPet insurance JOB DETAILS Responsibilities: Provide administrative support to Golf Management, including phones, correspondence, reporting, and basic accounting tasks.Manage calendars, schedule meetings, and coordinate appointments.Prepare meeting agendas, take minutes, and distribute materials.Compile and distribute monthly department reports.Support marketing and promotional coordination with the F&B and Marketing teams.Order office supplies and maintain office equipment.Code, route, and track invoices; process purchase orders.Manage P-card activity and reconcile expense reports.Assist with budget tracking and monitoring.Coordinate travel arrangements.Support updates and maintenance of golf point-of-sale systems.Process personnel action forms (PAFs).Physical Requirements & Working Conditions: Noise level in the work environment – Usually moderateOccasionally exposed to extreme temperatures and inclement weather.Typical work hours – Monday-Friday, occasional weekend scheduleReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OUR COMPANY Desert Mountain Club is one of the nations premier private clubs, located in the scenic foothills of North Scottsdale, Arizona. Spanning more than 8,000 acres, Desert Mountain features: Seven signature golf courses (six of which are Jack Nicklaus & a par 54 championship course)Seven distinctive clubhouses with unique dining and banquet experiencesAward-winning spa, fitness center, tennis, pickleball, and swim facility.Dozens of hiking and biking trailsWhat truly sets Desert Mountain apart is our people. We foster a culture built on care, respect, teamwork, wellbeing, and growth where teammates feel valued and proud to be part of the team. Desert Mountain Club is proud to be an Equal Opportunity Employer committed to fostering a workplace built on inclusion, respect, and opportunity for all teammates. Keywords: (Golf Administrative Assistant, Administrative Support, Golf Operations, Golf Club, Country Club Operations, Private Club Administration, Office Management, Meeting Coordination, Travel Coordination, Invoice Processing, Purchase Orders, Budget Tracking, Expense Reporting, P-Card Reconciliation, Accounting Support, Financial Administration, Monthly Reporting, Data Entry, Point of Sale (POS) Systems, Database Management, Report Preparation, Document Management, Microsoft Office, Communication Skills, Customer Service, Confidentiality, Team Collaboration, Resort, Hospitality, Scottsdale, North Scottsdale, Phoenix, North Phoenix, Cave Creek, Carefree, Arizona, Southwest).