Executive Secretary for LIGCSA

The Long Island Golf Course Superintendents Association (LIGCSA) is seeking a highly organized, dependable, and professional Executive Secretary to support the Association’s leadership, membership, programs, communications, financial administration, and day-to-day operations.

The Executive Secretary will serve as an important point of contact for Association members, Board members, vendors, industry partners, and other stakeholders. The ideal candidate is detail-oriented, proactive, personable, and comfortable managing multiple priorities while maintaining a high level of accuracy and professionalism.

KEY RESPONSIBILITIES

 Provide administrative and organizational support to the LIGCSA Board of Directors and Association leadership.

 Maintain accurate membership records, contact information, correspondence, and Association

files.

 Coordinate Board meetings, membership meetings, educational events, golf outings, and other Association activities.

 Prepare meeting agendas, notices, correspondence, minutes, and related materials.

 Manage calendars, meeting schedules, registrations, and event logistics.

 Communicate professionally with members, sponsors, vendors, golf courses, industry representatives, and other stakeholders.

 Assist with membership communications, newsletters, email announcements, website updates, and social media as needed.

 Manage the Association’s bookkeeping and financial administration using QuickBooks, including recording income and expenses, invoicing, processing payments, reconciling accounts, and maintaining accurate financial records.

 Assist the Treasurer with monthly financial reporting, budgeting, account reconciliation, and

preparation of financial information for Board meetings.

 Track membership dues, sponsorships, invoices, payments, renewals, outstanding balances, deadlines, contracts, and Association obligations.

 Maintain organized digital and physical records and provide general administrative support to ensure efficient Association operations.

 Attend Association meetings and events.