Accounting and Office Manager

Ka\'anapali Golf Courses Lahaina, HI 96761, USA

DescriptionThe Accounting & Office Manager at Kaanapali Golf Courses plays a pivotal role in overseeing the integration of Human Resources, Payroll, and Accounting functions within the destination resort facility.

This position requires expert knowledge in HR practices, payroll systems, and accounting principles, while also managing and ensuring seamless coordination with other Kaanapali Golf Managers, Troon corporate, varied Software including Dynamics, Excel, and UKG (Ultimate Kronos Group) platforms.

Reports directly to the General Manager and works closely with the GM on a daily basis, collaborating with him/her on budgeting, negotiation the union collective bargaining agreement (and adherence to it) and compliance to Troon policies and procedures.

Key Responsibilities:

Human Resource Management:

Develop and execute HR strategies aligned with resort and Troon corporate guidelines.Manage the complete employee lifecycle: recruitment, onboarding, training, benefits, and terminations.Oversee employee relations, performance management, and policy adherence.Collaborate with Troon corporate to implement best HR practices and standards.Ensure compliance with the union CBAPlans, schedules and administers yearly training for associates and compliance with corporate issued trainingPayroll Administration:

Daily monitoring of UKG timesheets and bi-monthly oversight/processing of payroll operations using UKG platformsEnsure accurate payroll processing and benefit deductions.Address and resolve payroll-related queries and discrepancies promptly.Liaise with relevant departments to integrate payroll changes efficiently.Staff Accounting:

Maintain and manage financial records, accounts payable/receivable, and budgeting.Generate month end and year end financial reports to corporate within the monthly/year end deadlines, and analyze financial data to support decision-making for purchasesEnsure Dept. Heads are spending within the budget for the periodEnsure adherence to accounting principles and collaborate with Troon Cooperation for financial audits.Oversee integration between accounting systems and Troon corporate standards.Daily processing of all accounts payable and receivables for the facilityOther/Administrative Duties:

Oversees all office supplies, copier and computer purchases for the officeMaintaining all COIs and W9s from vendorsMaintains all lease and insurance documentsAssists with email coordination for new associates and assists with the voice recording on phone messaging for the facilityQualifications and Skills:

Bachelor\'s degree in Human Resources, Accounting, Finance, or related field or more than five years experience in the industry is preferredProven experience in HR management, payroll administration, and accounting within the hospitality industry.Expertise in Software Stripe, Excel, UKG (Ultimate Kronos Group), and Troon corporate systems a plusThorough understanding of local employment laws, payroll regulations, and accounting standards.Strong analytical skills for financial data interpretation and reporting.Excellent communication, leadership, and decision-making abilities.Detail-oriented, with a focus on accuracy and confidentiality.Ability to multitask, prioritize, and adapt in a fast-paced, dynamic environment.Ability to keep data and human resources issues confidential and liaise with corporate when incidents escalateNote: This role demands a dynamic individual capable of integrating HR, payroll, and accounting functions while effectively managing interfaces with Troon corporate.

The position requires a strategic thinker who can ensure seamless coordination between these critical systems within the unique context of a destination resort like Kaanapali Golf Courses.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.