Event Manager

Position Overview Martin Downs Country Club & Resort, located at 3801 SW Greenwood Way in Palm City, Florida, is a premier private golf club and event venue nestled on over 200 acres of beautiful natural Florida scenery. Our picturesque grounds and beautifully appointed event spaces make us the ideal setting for unforgettable celebrations, including weddings, anniversaries, birthdays, corporate events, holiday parties, baby showers, graduation parties, retirement celebrations, and more. We are seeking a passionate, detail-oriented Event Manager / Event Planner to lead the planning and execution of events in our spacious venues. This role is perfect for someone who thrives in a dynamic country club environment and loves turning client visions into flawless experiences. You will work closely with our experienced team of coordinators, executive chef, and service staff to deliver exceptional events of all sizes—from intimate gatherings to large-scale receptions and parties. Key Job Responsibilities • Client Consultation & Planning: Meet with clients (brides/grooms, families, corporations, etc.) to understand their vision, preferences, and budget. Develop customized event proposals, timelines, menus, and floor plans tailored to our versatile event spaces. • Event Coordination & Execution: Oversee the full lifecycle of events, including site inspections, vendor coordination (catering, florists, AV, photographers, entertainers), setup/teardown, and on-site management. Ensure seamless execution from start to finish. • Menu & Catering Oversight: Collaborate with our executive chef and culinary team to create customized menus featuring elegant hors d'oeuvres, sumptuous entrées, and decadent desserts that complement each event’s theme and style. • Budget Management: Prepare accurate event budgets, track expenses, negotiate vendor contracts, and ensure profitability while delivering outstanding value to clients. • Staff & Team Leadership: Direct and coordinate servers, bartenders, setup crews, and other club staff during events. Provide training and ensure top-tier service aligned with our core values of service, integrity, relationships, creativity, and loyalty. • Venue Management: Maximize use of our large event spaces and picturesque outdoor areas (overlooking the golf course). Handle logistics for indoor/outdoor setups, capacity planning, and compliance with safety, health, and club policies. • Marketing & Sales Support: Promote our event venues through tours, networking, social media, and partnerships. Assist with lead generation and follow-up to grow wedding and private event bookings. • Post-Event Follow-Up: Conduct client debriefs, gather feedback, and manage billing/invoicing. Maintain records and relationships for future business. • Additional Duties: Support club-wide events (tournaments, holidays, member functions) as needed and collaborate with golf operations, maintenance, and management teams for smooth integration. Qualifications (Preferred) While not required to apply, ideal candidates will have: • 2+ years of event planning experience (preferably in weddings, country clubs, or hospitality). • Strong organizational, communication, and problem-solving skills. • Proficiency with event management software, Microsoft Office, and budgeting tools. • Ability to work flexible hours, including evenings, weekends, and holidays. • A warm, professional personality and passion for creating memorable experiences. Job Types: Full-time, Part-time Pay: $40,000.00 - $45,000.00 per year Expected hours: 30.0 – 40.0 per week Work Location: In person